| Document imaging management is the conversion of paper documents into electronic images on your computer. Once on your desktop, these documents can be retrieved effortlessly in seconds. Document imaging software revolutionizes the archival of information and provides the means to rapidly find, retrieve and share all documents in your system. |
 | All document imaging systems should have five basic components:
• Scanning and importing tools to bring documents into the system
• Methods for archiving and storing documents
• Indexing systems to organize documents
• Retrieval tools to find documents
• Access control to provide documents to authorized people
A document imaging system scans or electronically converts files by means of an Optical Character Recognition (OCR) technology and a high-resolution photocopy that is stored on a hard drive or optical disk. Electronic “index cards” can attach information to a document such as author, reference number or date created. Files can still be viewed, printed, shared and stored like paper documents, but imaging adds an enormous advantage by giving documents active content, such as searching for any word or phrase in the text, by folder, or by “index card” information. Additionally, document imaging management can offer a level of security by determining what people can read, and what actions or modifications they can perform, depending on their level of security.
To discuss your needs in depth, call us at (973)808-0100 or click here to fill out a contact form. A sales manager will get back to you within one business day. |
